VAJRA · Hospital Asset Intelligence

Vajra is a cloud-based hospital asset management platform built by Proteger AI Private Limited. It is designed for biomedical engineering teams, hospital administrators, facilities managers, and clinical staff at healthcare organisations. Vajra provides a single unified system to track, maintain, audit, and manage all categories of hospital equipment — from life-critical biomedical devices such as ventilators and MRI scanners, to IT hardware and facilities infrastructure. Vajra is currently deployed across 25+ healthcare organisations spanning Karnataka, Andhra Pradesh, Telangana, and Tamil Nadu.

Vajra organises equipment into three dedicated workspaces:

• Bio Medical: Clinical, diagnostic, therapeutic, and life-support devices including ventilators, MRI scanners, CT scanners, ECG machines, infusion pumps, defibrillators, and anaesthesia machines.
• Maintenance: Facilities and operational equipment such as HVAC systems, generators, UPS units, and structural support infrastructure.
• IT: Information technology hardware including computers, servers, networking equipment, printers, and peripheral devices.

Each workspace maintains its own isolated asset registry, calibration logs, incident histories, and reports.

Vajra is accessible through two interfaces:

• Web Application: A browser-based platform available at vajra.software, providing full access to all modules including analytics, bulk data operations, depreciation reports, and AI-assisted asset auditing.
• Mobile Application: Available for download on both the Google Play Store (Android) and the Apple App Store (iOS). The mobile app supports QR-code scanning for instant asset look-up, incident reporting, checklist completion, and real-time field operations.

Both interfaces connect to the same cloud-based data, so teams across departments and branch campuses always have access to up-to-date information.

No. Vajra operates entirely on a secure cloud infrastructure. All asset data is stored on remote servers with automated backup and disaster recovery. There is no on-site server requirement — hospitals can be up and running without any infrastructure investment beyond internet-connected devices.

When a piece of equipment malfunctions, Vajra's Incident Management workflow provides a fully documented corrective path from first report through to verified resolution. Users log an incident against the specific asset, describe the issue, and optionally upload photos. The asset's status is automatically updated to 'Not Working' and the incident appears in the dashboard's open KPIs.

From there, an engineer acknowledges the incident (creating a timestamped response record), classifies it as a software issue or physical damage, and resolves it — either directly on-site or by escalating to an external vendor through a formal Work Order. All steps are immutably logged with timestamps, resolution notes, and cost records.

Preventive maintenance is the practice of servicing equipment on a scheduled basis — before a failure occurs — to extend its operational life and reduce unplanned downtime. Vajra's Daily Checklist module enables engineering teams to log structured PM checklists for each asset on a day-by-day basis, with completion status tracked and reports generated automatically. PM due dates are recorded per asset, and the dashboard surfaces equipment whose PM is overdue. Hospitals using Vajra have reported an average 33% reduction in equipment breakdowns as a result of proactive maintenance practices.

Vajra is designed to support the documentation and record-keeping requirements of NABH (National Accreditation Board for Hospitals & Healthcare Providers) accreditation. The platform maintains digital PM checklists, immutable incident and work order logs, calibration records with due-date tracking, and a compliance directory — collectively providing the structured documentation evidence required during NABH audits. Preparation that previously took weeks of manual retrieval can be completed in hours using Vajra's reports engine.

Vajra's AI Audit feature, available on the web application, provides an AI-assisted workflow for conducting equipment audits across a hospital's asset registry. It helps engineering teams systematically verify the physical presence, working condition, and documentation completeness of assets — producing a structured audit trail that can be exported for compliance and administrative purposes.

Yes. Vajra is built for multi-branch hospital networks. Each branch can maintain its own asset registry, department assignments, and operational records within the same platform. Central administrators have a unified view across all campuses, making it possible to track inter-branch equipment transfers, compare maintenance performance across sites, and consolidate reporting at the group level.

Vajra uses Role-Based Access Control (RBAC), ensuring every user can only view and act on data relevant to their specific role and department. Role permissions are enforced at every level of the application. Typical roles include hospital administrators with full management access, biomedical engineers with operational and maintenance access, and department-level staff with read or limited reporting access. Access configuration is managed during onboarding and can be updated by the account administrator.

Vajra takes data security seriously across multiple layers:

• Encrypted Transmission: All data is encrypted in transit between devices and cloud servers.
• Secure Cloud Storage: Redundant backup and disaster recovery with no dependency on on-site hardware.
• NDA Protection: Proteger AI signs a Non-Disclosure Agreement with every hospital that deploys Vajra.
• Role-Based Access Control: Data access is restricted to what each user's role requires, enforced at every application layer.

Vajra's GSTIN is 29AAOCP2316D1ZG and is developed and maintained by Proteger AI Private Limited, Bangalore.

To get started or to schedule a demonstration for your healthcare organisation, reach out to the Vajra team directly:

• Email: contact@vajra.software
• Phone: +91 979 007 2534
• Website: vajra.software
• Office: 2086, 9th Cross RPC Layout, Vijayanagar, Bangalore — 560040

Support is also available within the platform via the Contact section in the left navigation panel, where you can submit questions, feature requests, or support issues directly to the Vajra team.